Terms & Conditions
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Terms & Conditions


PARTICIPANTS:  READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. The following are terms and conditions on your entry into any Gaelforce event. Please read through carefully before agreeing to them.

1. Declarations

1) I understand that participating in any Gaelforce events is a physically challenging and potentially dangerous activity and involves the risk of serious injury and/or death.
2) I assert that I am in good health and in proper physical condition to safely participate in the Gaelforce event.  I certify that I have no known or knowable physical or mental conditions that would affect my ability to safely participate in the Gaelforce event, or that would result in my participation creating a risk of danger to myself or to others.

Killary Adventure Westport LTD, trading as Gaelforce and hereafter noted as GFE.

2. Entry and Participation Agreements

Rules: I agree to become familiar with and abide by all written and/or posted rules of GFE, as well as all written and/or posted rules of the venue.  I further agree to comply with all directions, instructions and decisions of GFE and event personnel. I further agree not to challenge these rules, directions, instructions, or decisions on any basis at any time.

Postponement, Emergency delay or cancellation:  I acknowledge that GFE at its sole discretion may delay, modify, or cancel an event if conditions or natural or man-made emergencies make administering the event unreasonably difficult or unsafe.  I agree that "emergency" is defined to mean any event beyond the control of GFE, including but not limited to:  high wind, extreme rain or hail, hurricane, tornado, earthquake, flood, acts of terrorism, fire, threatened or actual strike, labour difficulty or work stoppage, insurrection, war, public disaster, unavoidable casualty and pandemic. In the event of a delay, modification, or cancellation of the GFE event as described in this paragraph, I understand that I will not be entitled to a refund of my entry fee or any other costs incurred in connection with the GFE event.

Equipment: Where equipment is provided to me for use during the event, I acknowledge that all reasonable care is expected to be exercised by me over this equipment. If it can be seen that I damage this equipment maliciously or where negligence has been show by me in the care of such equipment, I understand that GFE reserves the right to be compensated in respect of this equipment to the tune of the replacement value of the goods.

I understand that where “dibbers” and/ or other timing equipment are issued to me to wear during the event, GFE expects these to be returned post-event. I acknowledge that should I fail to return within 15 days of the event I will have to reimburse GFE for the replacement value of the goods - €30 per dibber.

Bike Security: I accept all responsibility for the security of my bicycle and all other equipment left at the finish area of a GFE event. I understand that it is my responsibility to collect my bike and equipment from the final bike compound within a half hour of finishing the race. I acknowledge that should my bike be stolen due to it being left unlocked I am unable to peruse  GFE for compensation.

Photography: I understand that any and all photographs, motion pictures, recordings, and/or likenesses of me captured during the event run by  GFE, its affiliated entities or contractors, and/or the media become the sole property of GFE.  I grant the right, permission and authority to GFE to use my name and any such photographs, motion pictures, recordings, and/or likenesses for any legitimate purpose, including but not limited to promoting, advertising, and marketing activities.  I further understand that GFE, as sole owner, has the full right to sell and/or profit from the commercial use of such photographs, motion pictures, recordings, and/or likenesses.

Attitude and Behaviour: I agree to exhibit appropriate behaviour at all times; demonstrate respect for all people, equipment, and facilities; and participate with a cooperative and positive attitude. I understand that  GFE reserves the right to disqualify any competitor found to be littering.

Vehicle Parking Areas: GFE offers no warranty or indemnity as to the protection or safety of the vehicles left within, including but not limited to: car parking areas used throughout all events, bike transitions, finish line areas, or any goods left within the vehicles. The use of these areas, and the use of any services provided by a third party in these areas, is entirely at your own risk.

The management are not responsible for loss or damage to any motor vehicle or property contained within any motor vehicle within these areas. Motor vehicles are parked entirely at owner’s risk.

Infectious Disease Risk: I confirm that I have read the following HSE document, HSE Mud Run Guide, in relation to Mud Runs or Adventure Races. I understand and accept the potential for exposure to certain infectious diseases and will take heed of the public health advice outlined in this document.

3. Personal Health & Insurance

I also understand that it is my responsibility to consult with my personal physician prior to participating in a GFE event to ensure that such participation will not pose any unusual risks to my health and well-being.

I understand that GFE  advise me to organise my own personal insurance to cover such outcomes as, but not limited to, missing work due to an injury incurred during an event.

4. Waiver

GFE  

ASSUMPTION OF RISK, WAIVER OF LIABILITY, AND INDEMNITY AGREEMENT

PARTICIPANTS:  READ THIS DOCUMENT CAREFULLY BEFORE SIGNING.  THIS DOCUMENT HAS LEGAL CONSEQUENCES AND WILL AFFECT YOUR LEGAL RIGHTS AND WILL ELIMINATE YOUR ABILITY TO BRING FUTURE LEGAL ACTIONS.

Parties

Released Parties include:  GFE whose registered company number is 435469 and registered office address is Leenane, Co. Galway, and its affiliates and their respective directors, officers, employees, agents, contractors, insurers, spectators, equipment suppliers, and volunteers; all GFE event sponsors, organisers, promoters, directors, officials, property owners, and advertisers; governmental bodies and/or municipal agencies whose property and/or personnel are used; and any or all parent, subsidiary or affiliate companies, licencees, officers, directors, partners, board members, supervisors, insurers, agents, equipment suppliers, and representatives of any of the foregoing (all referred to hereinafter as " GFE " or "Released Parties").   

Releasing Parties include: the participant as well as participant's spouse, children, parents, guardians, heirs, next of kin, and any legal or personal representatives, executors, administrators, successors and assigns, or anyone else who might claim or sue on participant's behalf (all referred to hereinafter as "I" or "Releasing Parties").  

Assumption of Inherent risks


With full knowledge and understanding of the risks associated with my participation in any GFE event, I enter voluntarily and fully accept and assume every such risk for loss, damage, or injury (including death).

I declare I am physically fit. I acknowledge that adventure racing can be hazardous and carries inherent risks of physical injury. Inherent risks are risks that cannot be eliminated completely (without changing the challenging nature of the GFE event) regardless of the care and precautions taken by GFE. I waive and renounce any rights and claims for damages I may have against the organizer or his agents for loss/injury as a result of participation in any GFE event or training day.

I understand and acknowledge that the inherent risks include, but are not limited to:  1) contact or collision with persons or objects (e.g., collision with spectators or course personnel), contact with other participants, contact or collision with motor vehicles or machinery (I understand that there are no road closures in place for GFE events and that the rules of the road should be obeyed at all times) , and contact with natural or man-made fixed objects or obstacles); 2) encounter with obstacles (e.g., natural and man-made water, road and surface hazards); 3) equipment related hazards (e.g., broken, defective or inadequate competition equipment, unexpected equipment failure, imperfect course conditions); 4) weather-related hazards (e.g., extreme winds, heat, extreme cold, ice, rain, fog); 5) inadequate first aid and/or emergency measures; and 6) judgment and/or behaviour-related problems (e.g., erratic or inappropriate co-participant behaviour, erratic or inappropriate behaviour by the participant, errors in judgment by personnel working the event.

I further understand and acknowledge that any of these risks and others, not specifically named, may cause injury or injuries that may be categorised as minor, serious, or catastrophic. Minor injuries are common and include, but are not limited to:  scrapes, bruises, sprains, nausea, and cuts. Serious injuries are less common, but do sometimes occur.  They include, but are not limited to: property loss or damage, broken bones, torn ligaments, concussions, exposure, mental stress or exhaustion, infection, and concussions. Catastrophic injuries are rare; however, we feel that our participants should be aware of the possibility. These injuries can include permanent disabilities, spinal injuries and paralysis, stroke, heart attack, and even death.

I also understand that it is my responsibility to consult with my personal physician prior to participating in the GFE event to ensure that such participation will not pose any unusual risks to my health and well-being.

I understand that it is my responsibility to inspect the course, facilities, equipment, and areas to be used, and if I believe or become aware that any are unsafe or pose unreasonable risks, I agree to immediately notify appropriate personnel. By participating in the event, I am acknowledging that I have found the course, facilities, equipment, and areas to be used to be safe and acceptable for participation. I accept full and sole responsibility for the condition and adequacy of my equipment.

I understand fully the inherent risks involved in the GFE event and assert that I am willingly and voluntarily participating in the event. I have read the preceding paragraphs and acknowledge that 1) I know the nature of the GFE event; 2) I understand the demands of this activity relative to my physical condition; and 3) I appreciate the potential impact of the types of injuries that may result from the GFE event 4) I understand that there are no road closures in place for GFE events and that the rules of the road should be obeyed at all times.  I hereby assert that I knowingly assume all of the inherent risks of the activity and take full responsibility for any and all damages, liabilities, losses, or expenses that I incur as a result of participating in the GFE event.

Self-declaration release of liability

In consideration for being permitted to participate in the GFE event, I (on behalf of the Releasing Parties) hereby waive, release, covenant not to sue, and discharge Killary Adventure Westport LTD and the other Released Parties from any and all claims resulting from the INHERENT RISKS of the GFE event that I may have arising out of my participation in the GFE event.


Further, I covenant not to sue Killary Adventure Westport LTD, its officers, directors, employees, consultants, agents and sponsors for any and all damages, injuries (including death), and/or claims which may be sustained by you directly or indirectly arising out of my participation in a GFE event. This release and discharge includes, but is not limited to, claims for personal injury, death, property damage, economic loss, breach of contract, lost wages, contribution indemnity, other indemnities, punitive damages, or any other legally recognisable claim arising out of my participation in any GFE event (including all legal costs associated with such claims).

This agreement applies to 1) personal injury (including death) from incidents or illnesses arising from the GFE event participation. This includes injury during course inspection, observation, practice runs, the event, and while on the premises (including, but not limited to stands, pavements, parking areas, toilet facilities and dressing facilities); and 2) any and all claims resulting from damage to, loss of, or theft of property.    This agreement does not limit or exclude Killary Adventure Westport LTD's liability for death or personal injury caused by its negligence.  Such liability shall be limited to direct losses which shall not exceed Killary Adventure Westport LTD's general liability insurance cover.  Except as set out in this agreement, all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from this agreement.    

5. Compliance with Terms and Conditions of Entry

By ticking the box of the declaration on the registration form, I accept, acknowledge and realize that participation in any GFE event is potentially dangerous and that there are numerous risks associated with my participation. I fully understand and realise that my participation in any GFE event may result in serious bodily injury and/or death to myself or others. I further realise and understand that the routes for some GFE events will require riding on bicycles on public roadways upon which the hazards of travelling are to be expected. Further, I understand that participation in any GFE event will require strenuous physical exertion as participants will be required to be active for very long periods of time, including the risk of being active through inclement weather and/ or very hot weather.

With full knowledge and understanding of the risks associated with my participation, I hereby enter voluntarily and fully accept and assume every such risk for loss, damage and/ or injury (including death).

I understand that failure to comply with the terms and conditions listed above could result in my disqualification from the race.

I agree to comply with all of the Event's terms and conditions of entry. I acknowledge and understand that the organisers will use reasonable efforts to ensure that all other participants abide by the terms and conditions of entry, but cannot guarantee that all participants will abide by these terms and conditions.

IMPORTANT: Your ticking of the provided box on the registration form indicates that you have read, understood and accept all terms and conditions, agree to abide by the rules and regulations and accept the waiver and indemnity contained within this document.

6. Race Rules

For reasons of fairness, safety and responsibility competitors are expected to abide by the following simple rules. Remember, ignorance is no excuse and failure to comply may lead to time penalties or disqualification.

  • Mandatory Kit must be worn or carried as appropriate and as specified
  • Follow the Road Traffic Laws
  • Do not trespass or cut corners – follow the event instructions
  • Checkpoints must be visited in the prescribed order/way
  • Do not cheat
  • Do not litter. Any competitor found littering will face automatic disqualification.
  • Respect the environment & local inhabitants
  • Assist any persons who are in difficulty (e.g. injury) as appropriate
  • The Race Director's decision is final
  • Please at all times show respect for the environment, landowners, local communities and other recreational users
  • Always follow and adhere to rules of the road and local bylaws. This includes the obeying of all traffic signals and the total avoidance of riding of bicycles on the pavement
  • Notify the Event Medic (at registration) of any significant medical history
  • Weather conditions may affect some stages and lead to course variations - this is for your own safety and is unavoidable

 

Refund Policy

I hereby understand and acknowledge that all fees and associated costs, paid in registration for this GFE event are non-refundable for any reason , outside of the below 2021 refund policy Covid Exception, including but not limited to illness, Covid infection or close contact restrictions, injury, a scheduling conflict, and/or event postponement/cancellation. Please do not call or email the office to ask for a refund as refusal can disappoint.

2022 Refund Policy Covid Exception

There is an exception for all new bookings for 2022 events that are effected by Government Covid 19 restrictions and regulations. We will provide a refund to any new bookings for 2022 events (bookings that were originally for an event in 2020 or 2021 are not eligible for a refund), if an event has to be cancelled due to governmental restrictions, county or country wide, being put in place, which make the event cancellation unavoidable. 

In the first instance we will postpone the event to an alternative safety net date. If the event cannot take place on either the original or alternative date, due to government regulations, only then are refunds possible. Please ensure you are able to attend the event on the original date BEFORE you book. In case you are not able to attend a safety net date announced, you can apply for a free entry to the same event in 2023 or for a full refund for the time period of 7 days after the announcement was made either on our website or our social media channels by writing an email to info@gaelforceevents.com. After this time period the normal refund policiy applies outside of this Covid exception.  

In case of an event cancellation you can apply for a free entry to the same event in 2023 or for a full refund for the time period of 7 days after the announcement was made either on our website or our social media channels by writing an email to info@gaelforceevents.com. After this time period the normal refund policiy applies outside of this Covid exception.  

Transfer Policy

I hereby understand and acknowledge that it is not possible to transfer my payment to another person or event for any reason, under any circumstances, including but not limited to illness, Covid infection or close contact restrictions, injury, a scheduling conflict, and/or event postponement/cancellation. Please do not call or email the office to ask for a transfer as refusal can disappoint.

Data Protection

I understand that my information will be used by Killary Gaelforce for registration, management of the event and marketing purposes only. The information will not be passed on to a third party. Read our privacy policy here.

 

The Great Fjord Swim Declaration Policy

MANDATORY TOW-FLOAT 

I understand that it is mandatory for ALL competitors in ALL distances of the Great Fjord Swim to wear a Tow-Float and that if I turn up to the startline without one I will not be allowed to take part in the event.

3.9km Distance

I declare that by taking part in the Great Fjord Swim 3.9km Event I am able to swim halfway (2000m) within 1 hour and complete the full 3.9km distance within 2 hours. I understand that if I exceed these times I will be extracted from the water. I also understand that the safety team have the right to extract me from the water at any point around the course on safety and/or medical grounds

By entering the Great Fjord Swim event, I declare that I will be able to complete a 3.9km, open water swim continuously and unaided on or before the date of the swim. 

 

2km Distance

By entering the Great Fjord Swim event, I declare that I will be able to complete a 2km, open water swim continuously and unaided on or before the date of the swim. 

 

750m Distance

By entering the Great Fjord Swim event, I declare that I will be able to complete a 750m, open water swim continuously and unaided on or before the date of the swim. 

 

Swim Cancellation

I understand that due to the nature of outdoor swimming, the Great Fjord Swim may be relocated/postponed/cancelled prior to and on the day of the event due to unforeseen circumstances (including bad weather conditions). 

I understand that I will not be entitled to a refund of my entry fee or any other costs incurred in connection with the Great Fjord Swim event.